2017 Vendor Information

Handmade Arcade updates our Vendor Information page almost daily as our event nears. Vendors are encouraged to check this information often.

Stay tuned for information regarding Handmade Arcade 2017. We will also be sending email alerts as needed.  Handmade Arcade makes announcements via our blog, Facebook and Twitter pages – bookmark, like and follow to get the latest information.

Traditional Vendor Space Details
Craft Corridor Space Details
Location Information
Directions and Parking at DLCC
Downtown Pittsburgh Hotel Information
Load-In Street Map
Vendor and Sponsor Floor Map and and Load-in Time Zones
Setup Instructions
Teardown Instructions
WiFi
Volunteer Help
What to Bring
Tips and Information
PA Sales Tax and City of Pittsburgh Vendor Permit
Pennsylvania Tax Obligations for Out-of-State Vendors
Promotion
For More Information

Traditional Vendor Space Details ($240 vendor space):

  • Each traditional vendor receives an 8-by-2.5 foot table and two chairs.
    NEW THIS YEAR: If you do not plan to use the table or the chairs provided, put them in the walkway between the aisles and the Convention Center staff will remove them before the show begins.
  • Each vendor is provided with an 8-by-8 foot area of space. No exceptions.
  • Each table has approximately 3 feet between them. Please do NOT use this space for your display. 
  • Vendors placed at the end of the aisles will also have an 8-by-8 foot area. The vendor map can be deceiving. Rest-assured that there is more than enough space for your display. If you have questions during load-in, ask the Handmade Arcade organizers for space clarification.
  • Stay within your assigned space and be courteous of your crafty neighbors.
  • If you have racks or other display structures, they MUST fit within your assigned space. Likewise, you must contain all of your extra merchandise containers within this space.
  • If your table is close to a wall, you will still need to bring your own display structures.
  • Vendors may NOT tape or hang any items to the wall.
  • If you have made any special requests we will make every effort to accommodate you.


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Craft Corridor Vendor Space Details ($150 vendor space):

  • Each Craft Corridor vendor receives a 6-by-2.5 foot table and two chairs.
    If you do not plan to use the table or the chairs provided, put them in the walkway between the aisles and the Convention Center staff will remove them before the show begins.
  • IMPORTANT: The Craft Corridor is a smaller display space. Please note that Craft Corridor vendors receive a 6-by-6 foot area of space. No exceptions.
  • Each table has approximately 2 feet between them. Please do NOT use this space for your display. 
  • Vendors placed at the end of the aisles will also have an 6-by-6 foot area. The map can be deceiving. Rest-assured that there is more than enough space for your display. If you have questions during load-in, ask the Handmade Arcade organizers for space clarification.
  • Stay within your assigned space and be courteous of your crafty neighbors.
  • If you have racks or other display structures, they MUST fit within your assigned space. Likewise, you must contain all of your extra merchandise containers within this space.
  • If you have made any special requests we will make every effort to accommodate you.
  • Craft Corridor vendor spaces are NOT eligible for electricity.

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Location Information:
Handmade Arcade will be held at the David L. Lawrence Convention Center (DLCC), at the corner of Penn Ave. and 10th Street, in downtown Pittsburgh. We are in Halls D and E. You can find additional information about the Convention Center at their website, including driving directions, information on bus routes, and on nearby hotels.

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Directions and Parking:
Directions to the David L. Convention Center (DLCC) can found on online here.
The DLCC has a large parking lot with a low daily of $12 for the day. There are no in and out privileges.

In the past, there has been FREE PARKING Downtown in all Pittsburgh Parking Authority Garages for the Holidays. We will keep you updated if this perk is again offered this year. Download the ParkPGH app for real-time parking availability.

Street parking is not recommended our event vendors.

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Downtown Pittsburgh Hotel Information:
Information about hotels close to the Convention Center can be found here.

Load-In Street Map: Coming Soon!

Vendor and Sponsor Floor Map and and Load-in Time Zones: Coming Soon! 

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Set Up-Instructions:

  • Setup will run from approximately 6:15 a.m. and will end at 9:20 a.m., with the loading dock closing at 9:30 a.m..
  • Please arrive at your assigned time ONLY – not earlier or later. Closer to the date of the show, you will be receiving an email pertaining ONLY to load-in. We are working with the Convention Center to make this as seamless as possible. We need you to adhere to your load-in times for that to happen. If you would like an early load-in time, please contact Tricia at sponsor@handmadearcade.com. Requests made after the vendor map is created may not be met.

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Tear Down Instructions:

  • Handmade Arcade ends at 7 p.m. Do NOT break down your table before then.
  • At 7 p.m., the loading dock doors will be opened and additional trash and recycling bins will be provided.
  • Breakdown must be completed by 8 p.m.
  • Vendors should NOT break down the tables and chairs; this will be handled by the Convention Center staff.

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WiFi:
There is no free internet service at the Convention Center.
If you would like internet access, view the Convention Center’s Guest Wireless information page. If your devices meet the listed requirements, you should be able to sign up for wireless the morning of the Handmade Arcade. If you have questions, contact the numbers listed on the page.

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Volunteer Help:
HA Volunteers will be recognizable by their name badge and black apron. They are there to assist you. They will also be available to watch your table for brief trips to the restroom or concessions stand. Volunteers will only watch your table and will not make any sales — shoppers will be informed that the vendor will return shortly. Please keep these trips short. Handmade Arcade organizers are available at the Welcome Tent located at the front of the hall.

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What to Bring: 

  • Your crafts, and LOTS of them.
  • Lots of change. You can never have too many small bills – ones, fives and tens. You can bring a cash box, but nothing is more secure than wearing your money — either in an apron or in your pockets (trousers with four big pockets — $1, $5, $10 and $20) The Welcome Table will NOT be able to assist you in breaking large bills.
  • A credit card reader. Vendors with credit card readers tend to have a better sales day.
  • Business cards or other promotional/contact materials for your craft venture. You may also want to have a mailing list sign-up sheet.
  • A friend. If you don’t have a buddy to help out, HA will have volunteers on hand who can watch your table while you take a bathroom break or grab some food.
  • Tablecloth or yardage. You’ll also want enough material to hang to the floor, and disguise all the stuff you’re storing under the table.
  • Mirrors are useful if you’re selling clothing or jewelry.
  • Bags. If you don’t have your own, supermarket bags are fine.
  • Craft-fair handy bag. Might include: masking tape, safety pins, Sharpie, scissors, needle and thread, string, small notebook, pens, aspirin, and Band-Aids.
  • Trash bag.
  • Comfortable shoes. Consider bringing a spare set and/or a mat to stand on. The concrete floor can be brutal.
  • We will have a promo table. This is a great place to put your own fliers, postcards, coupons, and giveaways.
  • Wear layers. Please note that the Convention Center is a “green building” and during load-in the heating system will be turned off while the loading dock doors are open. After this time, it will take several hours (depending upon how cold it is outside) for the hall to completely return to normal temperature. The temperature also fluctuates throughout the day depending on crowd levels.

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Tips and Information:

  • Signage. Make sure your products are identified, if they’re not obvious to customers, and that you highlight a unique feature (“Made from recycled chopsticks!”).
  • Mark prices clearly.
  • Inventory what you’re bringing. That way, after the fair you can sort out what you’ve sold.
  • Stand and deliver. Sure, it’s a long day and your feet may be crying for a break, but you’re more likely to engage customers and appear accessible if you’re standing up and eye-level with them. Sitting, head bowed over some craft work, isn’t inviting to sales. Remember, this is retail. You don’t have to do a hard sell, but smiling, inviting customers over, talking up your products are all smart strategies.
  • There are ATMs in the Convention Center and at various locations downtown. However, the ATM at the Convention Center tends to run out of cash. If you do not have a credit card reader, consider getting one.
  • The Convention Center concessions within our hall will be open at breakfast time and stay open through dinner. Breakfast items, lunch, beverages, and snacks will be available for purchase. Concession lines at the Convention Center can be long and time-consuming. We recommend you bring drinks and food with you.

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PA Sales Tax and City of Pittsburgh Vendor Permit:
Vendors must register for a PA Sales Tax License if selling taxable items. Go to www.pa100.state.pa.us to register online. You can also complete a paper PA-100. For more information, go to www.revenue.state.pa.us.

For information about the City of Pittsburgh vendor requirements go to http://pittsburghpa.gov/ (You are only required to file as a vendor with the City of Pittsburgh if you make more than $12,000 per year as a vendor). These and any other legal requirements are the vendors’ personal responsibility. Handmade Arcade will not request proof of compliance.

Pennsylvania Tax Obligations for Out-of-State Vendors
Download the PA Tax Obligations for Out-Of-State Vendors brochure for more information.
Handmade Arcade is not able to help you with this process.

Promotion:

  • Once it is ready, please share our event page on Facebook! As a community organization, we cannot invite those who like us. We need you to invite all your friends and family!
  • Help promote Handmade Arcade! Visit our Media Image page to get various sized web ads and buttons to use on your social media pages.
  • Event posters and postcards will be available at Wildcard, 4209 Butler Street in Lawrenceville in early November for you to pick up and distribute in your neighborhood. We will announce when they are there.
  • And don’t forget social networking. If you haven’t already, join or like our Facebook and Twitter. And don’t forget to post to our Instagram page at @handmadearcade. #handmadearcade2017

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For More Information:
Please don’t hesitate to contact us at info@handmadearcade.com if you have further questions. It is better to ask in advance. For last-minute emergencies the night before and the morning of the show, do not email. Please call Tricia at 412-654-3889 or Elizabeth at 412-478-5222. We suggest that you put these numbers in your phone so that you have it during your travel to the show.

We are looking forward to another successful and fun Handmade Arcade!

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